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#OUTLOOK FOR MAC DELETE OLD EMAILS HOW TO#
#OUTLOOK FOR MAC DELETE OLD EMAILS MANUAL#
#OUTLOOK FOR MAC DELETE OLD EMAILS ARCHIVE#
#OUTLOOK FOR MAC DELETE OLD EMAILS DOWNLOAD#

Here’s how to delete Outlook attachments for Outlook 2016: Fortunately, there are a couple of ways of identifying where the “Outlook Temp” folder that holds attachments in Office 2016 is located. Add in to that the fact that you could be using one of several versions of macOS, it gets messy quickly. The problem with locating them in the Finder is that different versions of Outlook store them in different places. If you use POP 3 it will be all attachments. If you use IMAP, that means those that you’ve opened. However, that only works for attachments that have been downloaded. If you’re thinking that it would be much quicker just to locate attachments in the Finder and delete them all at once, you’d be right.

#OUTLOOK FOR MAC DELETE OLD EMAILS MANUAL#

The slightly quicker, but more complicated manual method You can now go through the rest of the messages in your inbox one by one and repeat steps 5 and 6 to delete their attachments.Once you’ve finished deleting attachments from messages in your inbox, you can repeat the process for messages in other folders.

Choose "Remove" then confirm by pressing "Delete" when the dialog box opens.

Start with the first message, click on it and then click on the arrow next to the attachment.

You should now only see in your inbox those messages that have attachments.

In the toolbar, click on the Filter Email tool and choose ‘has attachment.’.

However, this is also the slowest method. Locating attachments outside of Outlook is tricky, so the easiest method is to delete them from within the application. The slow, manual way to delete Outlook attachments If you’d rather not spend the time, you can skip straight to the last one, which uses CleanMyMac X to speedily delete mail attachments and give Outlook a cleanup. As you might expect, these take a bit more effort, and time, than the automated method we’ll show at the end. We’ll cover them here, starting with methods you can use without any additional tools. There are lots of reasons, then, why you may want to delete attachments. Either way, attachments take up room on either your Mac or the email server - a problem if your account has limited storage. If you use a POP 3 server, they will be downloaded with the message.

If you configure it using an IMAP server, attachments are stored on the server until you open them. If you use Outlook for email on your Mac, it deals with attachments in one of two ways. But to help you do it all by yourself, we’ve gathered our best ideas and solutions below.įeatures described in this article refer to the MacPaw site version of CleanMyMac X.

#OUTLOOK FOR MAC DELETE OLD EMAILS DOWNLOAD#

So here's a tip for you: Download CleanMyMac to quickly solve some of the issues mentioned in this article.

#OUTLOOK FOR MAC DELETE OLD EMAILS ARCHIVE#

You won't be able to move folders but can move all the messages in a folder at once.Ĭheck the box next to all the messages you want to archive.ĭrag them to the folder in the navigation pane labeled Personal Archive. If you want to archive multiple messages at one time, and no archive or retention policies are in place, use Outlook Web App to move the messages from your primary mailbox to the archive. See Retention and archive policies in Outlook Web App for instructions. Although admins set policies for the entire organization, you can override the policies to suit your needs. Archive policies control how long messages are left in an email folder before they're moved to an archive retention policies control how long your messages will be saved.

Best practices for moving your mail to the archiveĪlthough you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.Īrchive and retention policies are set by your IT or Microsoft 365 administrator. Talk to your IT or Microsoft 365 admin about co-locating them. If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Microsoft 365, you won't be able to use your online archive. Note: In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Microsoft 365 (cloud).